Celebrating 20 Years of Service 1999-2019
July 2, 2020
COVID-19 PROTOCOL Rev 2
1) PURPOSE AND SCOPE
COVID-19, along with other respiratory illnesses, may present a health hazard to our staff who are conducing project work at customer sites. This Safe Work Procedure details the measures required for staff to protect themselves from respiratory illnesses, including COVID-19, while conducting fieldwork during general projects that are not specifically related to COVID-19.
2) RISK FACTORS AND CONTROLS
The majority of COVID-19 illnesses are mild; however, older people and those with underlying health conditions or who are immunocompromised are at greater risk of developing serious cases of the illness. As such, any employee with an underlying health condition should speak to a health care provider and their manager before conducting fieldwork.
Previously, the majority of cases of COVID-19 have been people who have travelled internationally, or who had close contact with international travellers. For this reason, anyone who has travelled outside the country must self-isolate for 14 days upon return to Canada.
COVID-19 has shown to be spread easily and sustainably in some communities, in Canada. The primary route of transmission of COVID-19 is the inhalation of respiratory droplets or close, direct contact with people who are sick. People are thought to be most contagious when they are symptomatic; although the spread of the virus is possible while not showing symptoms, and some people can carry the virus and remain asymptomatic.
As such, avoiding close contact with people (i.e. staying more than 2 metres away), especially those who have symptoms consistent with COVID- 19 (coughing, fever, shortness of breath, and/or pneumonia) is a key method for employees to protect themselves from exposure to the virus... These precautions also apply when working with other Chapman Burner employees.
It is also possible to contract the virus by coming into contact with a surface with the virus on it (i.e. table, doorknob, shared equipment, etc.); hand washing, using a tissue to touch common surfaces, disinfecting equipment, and avoiding touching your mouth, nose and eyes are essential controls against this method of transmission.
Handshaking will be stopped for the foreseeable future, as will fist bumps, and any other means of touching others while at work.
Hand washing is extremely important
3) FIELDWORK PROCESS
While planning your project, it is essential to talk to your customer contact about COVID-19, the same way we would discuss more typical site conditions, hazards and controls through the Project Hazard Assessment process. It is also important to talk to your equipment vendors who are suppling materials for projects, to ensure they have measures in place to protect against spread of the virus. Consider COVID-19 measures as part of your pre-job meeting.
As part of this process, talk to your customer contact about the following:
A) Ask if the customer has measures in place to protect against COVID-19 in the project facility, and if so, what are they? As with typical customer safety requirements, any measures that are more stringent than our own must be followed.
B) Ask about potential COVID-19 risks present at the project site. Ask your customer contact the following screening questions during the planning stage, and again before you arrive on- site. (Note: modify as appropriate for the project site and conditions. These questions may not be directly appropriate for projects in hospitals; their COVID-19 protection measures, as per question 1, may be more relevant):
(1) Has anyone within the project facility been diagnosed with COVID-19, or been in close contact with someone who was diagnosed with COVID-19?
(2) Has anyone within the project facility travelled out of the country in the last two weeks?
(3) Is anyone in the facility sick with symptoms consistent with COVID-19 (cough, fever, shortness of breath / difficulty breathing, pneumonia)?
Inform the customer contact about our expectations for hazard controls. Let the customer know that we are taking measures to ensure the protection of our staff, their occupants and staff, and the community. These include:
Practicing social distancing.
Our employees will not get within two meters of anyone who appears sick and will stay more than two metres away from other people whenever possible.
Social distancing applies to customer staff, escorts and occupants, including those in residences. We will be avoiding contact, including handshakes.
One person per vehicle – July 2, 2020 - Rescinded
Chapman Burner policy allows for two company employees to travel in a single company vehicle provided the conditions set out in this policy regarding feeling sick, etc. are met.
Rescheduling non-essential work.
Any work that can be rescheduled to a time in the future when COVID-19 is no longer a concern will be rescheduled.
Practicing good hand hygiene.
Our employees will need to wash their hands regularly, and particularly after touching commonly used surfaces, like doorknobs or handles, railings, and elevator buttons. We will need access to soap and water at regular intervals throughout the project. Gloves will be used as needed.
Staying home if sick.
Our employees will not attend a project site if they are not feeling well. Although Chapman Burner can mobilize people to a variety of locations to manage workloads and respond to customer needs, even a minor illness may result in project rescheduling.
Updating this procedure as necessary
This document will be updated as new recommendations and requirements are brought forth by established authorities. Employees of Chapman Burner will work within the bounds of the regulatory bodies at all sites.
Office and Vehicle Cleanliness
Chapman Burner will protect its employees and others by regularly cleaning and sanitizing high-use surfaces in the office and in company vehicles.
Guidelines Outside Working Hours
It is anticipated and expected that all Chapman Burner employees will follow all relevant and required social distancing protocols both at work and outside of work.
Talk to vendor contacts about the following:
Suppliers must provide assurance that they have disinfected equipment (including coolers, lifts, direct-reading instruments, etc.) using a process and a product effective against coronaviruses before providing the equipment to Chapman Burner.
Equipment delivered to a Chapman Burner office must either be left untouched for three (3) days or adequately disinfected before handling. Alternately, equipment may be picked up directly from the vendor.
If a site has an unusual risk of COVID-19, if customers or vendors are not able to meet our needs, or you have any other project-related concerns, talk to Greg Chapman (604-908-8251) and he can help you make a decision or help provide guidance about how to proceed.
4) WHILE ON-SITE
The methods to prevent the spread of respiratory illnesses are the best measures staff can take to protect themselves from COVID-19. These include:
Because the virus causing COVID-19 can be transferred when someone touches a surface or object that has the virus on, and then touches their mouth, nose, or eyes, it is important to disinfect equipment (including ladders, direct-reading instruments, pumps, microscopes, etc.) between uses.
Rental equipment must be disinfected before delivery by the supplier (see Project Preparation above).
Chapman Burner-owned equipment must be disinfected by Chapman Burner staff after use, according to the following procedure:
Disinfect equipment by wet-wiping using one of the following:
When using these products, employees must:
It should be noted that even when handling equipment that has been disinfected, good hand hygiene procedures are required.
This document was prepared by reviewing currently available scientific evidence and expert opinion. This document is subject to change as new information becomes available.